| File Reference : | PP-7-11 Safety Signage Policy |
| Date File Updated | 05-10-26 |
| File Format | MS Word |
| No. of files | 1 |
| Category | Procedures | Tags: ISO 45001, 6.1, 7.1, 7.2, 7.3, 8.1, 8.2, IMS1 2.5, IMS1 3.1, IMS1 3.2, IMS1 7.2, IMS1 7.3, IMS1 7.5 |
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This policy procedure sets out when safety signs are used, the standard sign types and what each means, and the signs that must be in place in the workplace.
This policy template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Policy number and title
- Information-classification
- Version
- Page number / total pages
Further guidance on related topics:
Download this policy with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.
This file is included in the alphaZ subscription.
If you'd like hands-on help reviewing the safety signs your workplace needs, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Safety Signage Policy Procedure Template
The Safety Signage Policy Procedure is a Word template that sets out how a business uses safety signs where a significant risk cannot be avoided or controlled in other ways. It covers the company duties on signs, the standard prohibition, warning, mandatory and emergency escape or first aid signs, the workplace signs that must be in place and information signs such as the posted emergency procedure.
Title, File Location, Issue No, Issue Date, Controlled By and Approved By fields and an Amendment Record support document control, and the footer carries a Business Use information classification. Sections marked Guidance are advisory, and the rest of the procedure must be followed.
What the Policy Covers
- Amendment record, summary, scope and applicability - the purpose of the policy, its scope across all company activities and locations, who it applies to and how guidance sections are marked
- When signs are required - the duty under health and safety law to provide safety signs where a significant risk cannot be avoided or controlled by other means
- Usage of signs - road traffic signs in workplaces, maintaining signs, explaining unfamiliar signs with training, and using signs only where other controls cannot be applied
- Safety signs and standard formats - the forms a safety sign can take and the meaning of prohibition, warning, mandatory and emergency escape or first aid signs
- Workplace and information signs - emergency exits, fire action, the health and safety poster, first aid, extinguisher signs and the posted summary of the emergency procedure
Built for Clear Workplace Signs
- A table of sign types giving the colour, the meaning and a plain message such as You must do this
- Emergency exit signs and lights checked so they work and are not removed or obscured
- Unfamiliar signs explained to employees, with training on safety signs
- A place to record where mandatory, warning and prohibition signs are located
- Signs used where a significant risk has been identified and other controls cannot be applied
Who Needs a Safety Signage Policy Procedure?
Any business that needs safety signs in its workplace, from emergency exits and first aid facilities to hazards that cannot be controlled in other ways. It is written for whoever provides and maintains signs and for the employees who need to understand them.
How the Policy Fits Together
A summary of the emergency procedure is posted on the notice board using the F-HS11 Site Safety Emergency Details Form.
Using the Policy
Edit the list of workplace signs to match your premises and fill in where your mandatory, warning and prohibition signs are located. Name the person in the Controlled By field, give it top level approval and brief employees on any signs they may not recognise.
Related Documents
The GG-7-11 Know Your Safety Signs Guidance and TT-7-11 Know Your Safety Signs Training Talk can be used to brief employees on recognising safety signs.
Would you rather we prepared it for you?
A day of remote support can take the risk assessments you already have, move them into one consistent format with the same scoring throughout, and build your hazard register from them, so the hazards this policy covers are backed by a current assessment.
